Hosted Groups & Hospitality Coordinator

Prairiewoods (an eco-spirituality retreat and conference center in Hiawatha, Iowa) is seeking a full-time Hosted Groups & Hospitality Coordinator to secure and coordinate hosted groups and conferences, as well as to research and host special events.

Essential Duties:

  • Foster new and ongoing relationships with various organizations and presenters
  • Work with other staff to develop and implement a plan to attract hosted groups for space rental
  • Identify and coordinate presenters for special events
  • Create contracts, invoices and reports with attention to detail
  • Plan and coordinate the monthly Day of Self Renewal with adjunct holistic service providers
  • Maintain a welcoming, positive and peaceful demeanor
  • Extend high-level hospitality to guests, including some weekend and evening hours
  • Organize and participate in weekend hospitality duty rotation
  • Become familiar with and help groups and presenters use technology
  • Plan and implement the annual Holiday Bazaar
  • Work collaboratively with a variety of people


  • Relevant education or experience in event management, event services, marketing, sales, nonprofit management, retreat center programming, conference planning, hospitality or similar
  • Proficiency in Microsoft Office and willingness to learn other required programs
  • A well-developed sense of personal spiritual foundation
  • Interpersonal skills in communication, collaboration and conflict resolution
  • Excellent verbal and written communication/customer service skills
  • Excellent organization and coordination skills
  • Demonstrated ability to initiate and carry out tasks with minimal supervision
  • Ability to work well with a diverse population
  • Ability to relate well with others alone and in groups
  • Ability to organize and handle multiple tasks
  • Proficiency with administrative skills
  • Ability to be flexible

This is a full-time position with some evening and weekend hours. Email cover letter and résumé to Director Jenifer Hanson at