Meet at Prairiewoods | Prairiewoods

Prairiewoods offers several meeting spaces in quiet, natural surroundings for businesses, nonprofits, clubs or departments that want to get away from daily distractions. Our facilities are ideal for workshops, planning sessions, seminars, retreats and conferences. We provide modern technology, professional audio-visual equipment, free wireless internet, healthy meals made in house by our kitchen team and outdoor areas for relaxation. Lodging also is available for meetings that span multiple days.

The huge variety of organizations we host include:

businesses like Big Grove Brewery and Collins Aerospace
nonprofits like Trees Forever, Catherine McCauley Center and UnityPoint
organizations in the public sector, including Iowa Health and Human Services, AmeriCorps and Master Gardeners
a variety of faith organizations, such as Episcopalians, Methodists, Catholics, Jews, Lutherans, Quakers, Buddhists, Unitarian Universalists, the United Church of Christ and the Disciples of Christ
schools like Cedar River Academy, Cedar Rapids School District, Kirkwood, Coe, Cornell, Mount Mercy and the University of Iowa
artist and crafting groups like the Old Capital Quilters’ Guild, Embroiderer’s Guild, Horizons Flute School, and many, many writing groups

“Thanks so much … for helping to make our (event) such a positive experience. We all enjoyed and appreciated the warm hospitality, delicious meal, and beautiful, comfortable environment for our event.”

“It is always heartwarming to participate in (this event). It has been particularly delightful while the event has been hosted at Prairiewoods. You and everyone we met there exude kindness and compassion. Together, you make an already awe-inspiring place even more welcoming. Thank you for your hospitality.”

“We love Prairiewoods and all the wonderful people that help make it a comfortable, loving and peaceful place! Thank you!”

“Thank you so much for the wonderful space and accommodations that (our organization) enjoyed at our retreat earlier this month. It was truly rejuvenating to be in the lovely surroundings that Prairiewoods offers. We had a great time, thanks in large part to you and your gracious staff … we could not have chosen a better venue!”

Host a Meeting at Prairiewoods

Prairiewoods is known for its hospitality. Your group will be welcomed with a warm smile, eco-friendly service and delicious meals. Our kitchen team can provide breakfast, lunch, dinner or snacks for your group.

If you need help planning the day, our experienced staff is happy to work with you to plan or facilitate a memorable and rejuvenating day for your group. We can facilitate a variety of activities, including indoor and outdoor labyrinth walks, eco-tours and mindfulness meditations.

When you meet at Prairiewoods, you get so much more than a meeting space! You have access to our outdoor spaces: 67 acres of woods and prairie that are crossed by more than 2.5 miles of walking trails. The labyrinth (an ancient meditation tool), tree swings, edible landscaping and pond deck offer contemplative options for breaks and outdoor dining.

Meeting Spaces & Rates

Meeting room rental fees include set-up and tear-down of tables and chairs and access to technology and wireless internet. Overnight lodging, meals and snacks may be added for additional fees. Here are basic rates and information for our meeting spaces:

Full Conference Room

(29’ x 38’)

Half Day (4 hours or less): $200
Full Day (4+ hours): $300

The conference room can accommodate 70 theater style (chairs) or 45 classroom style (chairs and tables). It is a large, open space, which makes it great for yoga and tai chi. The room can be divided in half and features an interactive whiteboard and sound system for presentations.

Lounge

(23’ x 25’)

Half Day (4 hours or less): $100
Full Day (4+ hours): $150

The lounge is a comfortable space for up to 25 people with a cozy fireplace and easy access to the meditation room. One wall is windows looking out on our beautiful grounds, and another features accordion doors that can be closed for privacy or open to let in lots of natural light.

Art Room

(18’ x 21’)

Half Day (4 hours or less): $100
Full Day (4+ hours): $165

The art room is a beautiful, well-lit space for up to 20 people. Enjoy ample windows and sunlight with gorgeous views of nature right outside. A mobile media cart allows for convenient presentations, and cabinets full of art supplies allow for creative breakout sessions.

Conference Room A/B

(29' X 19')

Half Day (4 hours or less): $100
Full Day (4+ hours): $150

Second Floor Guest House

(18’ x 25’)

Half Day (4 hours or less): $75
Full Day (4+ hours): $100

For multi-day meetings, up to 34 guests can stay overnight in our Guest House. It features 15 double-occupancy rooms (which can be used as singles) and four single rooms. Bathrooms are private or shared with one other room. Each floor has a kitchenette where morning coffee and continental breakfast can be enjoyed.

Food and Rooms

If your plans include an overnight stay or meals check out our Guest House.The Prairiewoods Guest House provides clean, simple rooms for guests who wish to stay overnight. Healthy, fresh meals are prepared by our talented team are available for an extra charge.

Meet at Prairiewoods