Prairiewoods offers several meeting spaces in quiet, natural surroundings for businesses, nonprofits, clubs or departments that want to get away from daily distractions. Our facilities are ideal for out-of-the-box workshops, planning sessions, seminars, retreats and conferences. We provide modern technology, professional audio-visual equipment, free wireless internet, healthy meals made in house by on-staff chefs, and outdoor areas for relaxation. Lodging also is available for meetings that span multiple days.
Conference Room
The Conference Room (29’ x 38’) can accommodate 70 theater style (chairs) or 45 classroom style (chairs and tables). It is a large, open space, which makes it great for yoga and tai chi. The room can be divided in half and features an interactive whiteboard and sound system for presentations.
Lounge
The Lounge (23’ x 25’) is a comfortable space for up to 25 people with a cozy fireplace and easy access to the Meditation Room. One wall is windows looking out on our beautiful grounds, and another features accordion doors that can be closed for privacy or open to let in lots of natural light.
Art Room
The Art Room (18’ x 21’) is a beautiful, well-lit space for up to 20 people. Enjoy ample windows and sunlight with gorgeous views of nature right outside. A mobile media cart allows for convenient presentations, and cabinets full of art supplies allow for creative breakout sessions.
Meeting Space Rates
Meeting room rental fees include set-up and tear-down of tables and chairs. Audio-visual equipment, overnight lodging, meals and snacks may be added for additional fees. Here are basic rates and information for our meeting spaces:
| Half Day (4 hours or less) |
Full Day (more than 4 hours) |
|
| Full Conference Room (29×38) | $200 | $300 |
| Conference Room A (29×19) | $100 | $150 |
| Conference Room B (29×19) | $100 | $150 |
| Lounge (23×25) | $150 | $250 |
| Art Room (18×21) | $100 | $165 |
| Second Floor Guest House (18×25) | $75 | $100 |
(Prices effective March 1, 2023)
For multi-day meetings, up to 34 guests can stay overnight in our Guest House. It features 15 double-occupancy rooms (which can be used as singles) and four single rooms. Bathrooms are private or shared with one other room. Each floor has a kitchenette where morning coffee and continental breakfast can be enjoyed.
“Thank you so much for the wonderful space and accommodations that (our organization) enjoyed at our retreat earlier this month. It was truly rejuvenating to be in the lovely surroundings that Prairiewoods offers. We had a great time, thanks in large part to you and your gracious staff … we could not have chosen a better venue!”
—Ruth W.
Prairiewoods is known for its hospitality. Your group will be welcomed with a warm smile, eco-friendly service and delicious meals. Our on-staff chefs can provide breakfast, lunch, dinner or snacks for your group.
If you need help planning the day, our experienced staff is happy to work with you to plan or facilitate a memorable and rejuvenating day for your group. We can facilitate a variety of activities, including indoor and outdoor labyrinth walks, eco-tours and mindfulness meditations.
When you meet at Prairiewoods, you get so much more than a meeting space! You have access to our outdoor spaces: 70 acres of woods and prairie that are crossed by 2.5 miles of walking trails. The labyrinth (an ancient meditation tool), tree swings, edible landscaping and pond deck offer contemplative options for breaks and outdoor dining.
To schedule a meeting at Prairiewoods, please click here. For more information, contact Jean Sullivan at 319-395-6700, ext. 202, or jsullivan@prairiewoods.org.